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Rahab Njenga

Virtual Assistance

Reliable digital and administrative support including research, scheduling, document preparation, email management, content support, and organization.

Overview

A good virtual assistant gives you your day back. I provide dependable, organised remote support for founders, executives and small teams: managing inboxes and calendars, researching suppliers and markets, preparing documents and presentations, and keeping everything organised so nothing slips through the cracks. Because I also work with AI tools daily, you get an assistant who works faster and smarter, not just harder.

Google WorkspaceMicrosoft OfficeChatGPTClaudeCanvaNotion / Trello / Asana

What you get

  • An inbox and calendar that are always under control
  • Research and documents delivered on time, ready to use
  • One organised place for your files, contacts and notes
  • Flexible hours that scale with your workload

What's included

Virtual Assistant deliverables

01

Email & calendar management

Triage, replies from your templates, follow-ups, meeting scheduling across time zones and reminders.

02

Online research

Suppliers, competitors, markets, tools and contacts, delivered as clear summaries or spreadsheets.

03

Document & presentation preparation

Proposals, reports, spreadsheets and slide decks in Google Workspace or Microsoft Office, formatted to your brand.

04

Content support

Drafting posts, newsletters and captions, scheduling content and keeping your content calendar up to date.

05

Data organisation & CRM upkeep

Clean, consistent records in your CRM, sheets and drives so your data is always ready to use.

Who it's for

A good fit if you are…

  • Founders and executives who need reliable day-to-day support
  • Consultants and coaches managing client communications
  • Small businesses that are not ready to hire full-time staff
  • Teams in different time zones that need coverage

Process

How we'll work together

  1. 1

    Onboarding call

    We agree on the tasks, tools, communication channels and working hours.

  2. 2

    Access & setup

    Secure access to the tools I need, plus templates and checklists so quality is consistent from day one.

  3. 3

    Daily support

    Clear task tracking, regular updates and a weekly summary so you always know what has been done.

  4. 4

    Review & adjust

    Monthly check-ins to refine priorities and add automation where it saves even more time.

FAQ

Common questions

How many hours can I book?

Support is flexible, from a few hours a week to full daily coverage. We agree on a monthly package that matches your workload, and it can be adjusted as things change.

Which time zones do you cover?

I am based in Kenya (EAT, UTC+3), which overlaps well with East Africa, the Gulf, Europe and the morning hours in the Americas. Working hours are agreed during onboarding.

How do you keep my information confidential?

I work under a signed confidentiality agreement, use separate access credentials for every client and return or remove access when a project ends.

Can you work inside my existing tools?

Yes. I adapt to your existing stack, whether that is Google Workspace, Microsoft 365, Notion, HubSpot, Trello, Slack or something else.

Learn more

Guides from the blog

Let's talk about virtual assistant.

Send a few lines about your business and what you need. You will get a clear reply with next steps, usually within one business day.